How to Copy and Paste Actions Between GoHighLevel Workflows (And Why It's a Big Deal)
GoHighLevel recently updated its workflow builder to allow users to copy and paste actions across different workflows, not just within the same one. Users can now also paste the same copied action multiple times without needing to re-copy it each time. This update affects anyone who builds automations inside GHL and regularly reuses the same steps across multiple workflows or branching sequences.
Before this update, copying an action in one GoHighLevel workflow did not carry it over to a different workflow. Users who needed the same action in a separate automation had to rebuild it manually. The clipboard also cleared after a single paste, so using the same action in multiple places required copying it repeatedly. Both limitations have now been removed.
What You Can Do Now
Three specific things changed with this update:
Paste into any workflow
Once you copy an action, you can navigate to a completely different automation and paste it there. The copied action stays on your clipboard until you copy something new or end your session.
Paste multiple times from one copy
If you need the same action in five different places, you copy it once and paste it five times. No need to go back and re-copy between each paste.
Copy an entire action sequence
Using the "Copy All Actions From Here" option in the three-dot menu, you can grab every action from a selected point to the end of that branch and paste the whole sequence somewhere else in one step.
How to Use It
Open the workflow containing the action you want to copy.
Click the three-dot menu on that action.
Select Copy Action for a single step, or Copy All Actions From Here to grab a full sequence.
A confirmation message appears at the bottom of the screen: "Action copied, paste them into any workflow."
Go to the workflow where you want to paste. This can be the same workflow or a different one.
Click the plus (+) icon where you want the action to go.
A clipboard icon now appears in the action menu. Click it to paste.
Keep clicking the clipboard icon to paste in additional locations. The action stays copied until you copy something else.
If you do not see the clipboard icon in step 7, it means no action is currently copied. Go back and repeat steps 2 and 3.
Why This Actually Saves Time
The time savings here are easy to underestimate until you are inside a workflow with four or five branches that all need the same follow-up sequence. Previously, you would build it in the first branch, then copy and paste it one time, then go back and copy it again for the next branch, and repeat. For longer sequences, that process got tedious and introduced room for small errors.
Now you build the sequence once, copy it once, and paste it into every branch back to back without returning to the original.
The same applies when you are managing multiple workflows that share common steps, like a review request message or a lead notification. You build the action correctly in one place and bring it into every other workflow that needs it, exact settings and all.
This also helps reduce mistakes. When you rebuild the same action from memory multiple times, it is easy to get something slightly off. A wrong delay setting, a slightly different subject line, a missing tag. Copy-paste eliminates that variable entirely.
A Note on Workflow Structure
One thing worth mentioning: the more you work inside GoHighLevel, the more you start to see the value of keeping individual workflows lean and focused rather than building one enormous automation that tries to do everything. Smaller, purpose-built workflows are easier to read, easier to troubleshoot, and easier to update when something changes.
This copy-paste update actually supports that approach. If your workflows are modular, you can move common action sequences between them freely without the friction that used to make it easier to just cram everything into one place.
Putting It to Work in Your Business
For local service businesses using GoHighLevel to manage leads and appointments, this kind of workflow efficiency adds up. Every hour saved on automation setup is an hour that goes back into actually running the business.
If you want to see how these workflow automations fit into a complete lead capture and booking system, the AlphaBlossom how it works page covers the full picture. For options on getting a GHL-powered system set up for your business, the pricing page is a good starting point.
More tutorials like this one are available in the GHL Academy.
Video Transcript
[0:00] Hey there, guys and gals. Welcome to my AlphaBlossom GHL Academy. In this short video, I'm going to show you how you can copy and paste actions between workflows in your automations. Previously we weren't able to do this. You had to just recreate it into a different automation. And also, if you wanted to copy and paste it into the automation you're working on, you could only paste it one time. Now you can do it in bulk. You can copy and paste it in multiple locations, and you can also paste it into a different workflow. It sounds like a small thing, but it's a huge timesaver if you're regularly building out these workflows. Let's jump into it.
[0:46] In this video I'm going to show you a brand new feature that may sound small, but when you really understand what it does, it can be a huge timesaver when you're working with workflows. I'm going to come into my appointments workflow that I'm building for my micro blading client. In the past, when you clicked the three dots and selected copy action, you could only paste it in one place, and then you would have to copy it again if you wanted to use it somewhere else. You also couldn't do it in a separate workflow. You could only do it on the workflow you were working on.
[1:33] Now you see this little message at the bottom: "Action copied, paste them into any workflow." So I can go into another workflow, like this lead nurturing one, click the plus sign to add an action, and now you see a little clipboard icon that didn't appear before. You just click that and paste it. And you can continue to paste it as many times as you need. In the past you would have to remember what you wanted to do, go into a new workflow, and add it manually. This is a huge timesaver, especially if you're pasting a lot of actions.
[2:06] Let's say I want to copy everything from a certain point. I click the three dots and select "copy all actions from here." Then I go back into my other workflow, click the clipboard, and it pastes the entire series of actions I copied from the other automation. And if I missed this earlier, here's the key difference: in the past, to copy one action to multiple branches, I would have to copy it, paste it, go back, copy it again, paste it again, and repeat every single time. Now I can just paste, paste, paste, and paste without going back to the three dots each time.
[3:14] That's it. I just wanted to share this update with you. It's one of those things that sounds small, but when you're building a lot of workflows it's a huge timesaver. It also helps you avoid mistakes. When you're going between two workflows and trying to duplicate something manually, it's easy to get something slightly wrong. This is a very welcome addition to the workflow builder. More bulk actions like this mean we can simplify our work processes and get things done faster.
[3:49] Hopefully you enjoyed this video. Make sure to click the subscribe button, like this video, and leave a comment. We will keep bringing you videos like this to help you master your GoHighLevel skills. Check the description below for my affiliate link to sign up for a free 14-day trial with GoHighLevel. You can also find links to AlphaBlossom CRM, where we have 24/7 support, extra apps, and additional resources. I'm a certified GoHighLevel admin and I love helping people get the most out of this platform. I will see you in the next one.
Questions about this or anything GoHighLevel-related? Get in touch here.
